For more information, see Prepare your Excel data source for mail merge.

Data should be on one sheet and well formatted so that it can be read well with Word. Here are few examples of data sources you can use for mail merge in Word.Īn Excel spreadsheet works well as a data source for mail merge. The list is saved as a document file that you can reuse.įor details about creating a new list, see Set up a new mail merge list with Word. If you don't have a data source yet, choose Create a New List, and then use the dialogs that open to create your list. For more information, see Use Outlook contacts as a data source for a mail merge. To use this as your data source, choose Choose from Outlook Contacts. You can retrieve contact information directly from your Outlook contact list in Word. Go to Mailings > Select Recipients > Use an Existing List, then choose New Source to open the Data Connection Wizard.Ĭhoose the type of data source you want to use for the mail merge, and then select Next.įollow the prompts in the Data Connection Wizard to complete the data connection to the merge document. Other database files To access other kinds of data sources, you'll run the Data Connection Wizard: For more information, see Use mail merge to send Access data to Word. For more information, see Prepare your Excel data source for a Word mail merge.Īccess database With Access, you can select data from any table or query defined in the database.

Important: No matter what type of file you use as a data source, be sure to save it on your local computer or a file share saving at an HTTP location isn't supported for mail merge.Įxcel spreadsheet An Excel spreadsheet works well as a data source for mail merge if all data is well-formatted and on one sheet so that it can be read by Word.

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